01
Prepare one clear set.
Choose whether you are sending final photographs or a set for selection. Keep those stages clearly named so clients know what they are reviewing.
Check filenames and exports before uploading. Keep the original files and your normal backup separately from the delivery gallery.
02
Create the gallery and upload.
Give the gallery a recognizable name, choose a password, add your branding, and upload the photographs. Organize the set with directories or tags where that makes it easier to browse.
For a wedding, you might separate parts of the day. For a commercial shoot, you might group photographs by product or intended use. Keep the structure as simple as the client needs.
03
Save the gallery password.
Photos are encrypted before upload, so the password is part of how the gallery opens. Save it securely and make sure you can find it when the client asks.
Keep the password out of publicly accessible posts. If you send it through a separate channel, tell the client where to expect it.
04
Review the client experience.
Open the gallery the way a client would. Check the title, the photographs, and the download options you intend to offer.
Look at the gallery on a phone as well. If the client needs to select photos, decide which tag or method you want them to use before you send the instructions.
05
Send a useful message.
Include the gallery link, explain the next step, and say how the client will receive the password. Keep the message short enough to act on.
Hi [name], your photographs are ready: [gallery link]. Please open the gallery and [download your finished photos / mark the photographs you would like me to finish]. I will send the gallery password separately. If you are making a selection, please send your final choices by [date]. Let me know if you need help.
06
Agree on what happens next.
For finished work, confirm the delivery and explain how long you intend to keep the gallery available. For a selection gallery, confirm the shortlist before the next editing stage.
Keep your own notes on the agreed outcome. A useful gallery makes the handoff clearer; the client relationship still benefits from a direct confirmation.
A few useful answers
Should I send the password in the same message?
A separate channel can help reduce accidental exposure of both the link and password together. Whatever you choose, make the instructions clear and share only with the intended recipients.
What should I check before sending?
Review the gallery name, uploaded photographs, intended download permissions, and the client instructions. Keep the password and a separate backup of the original files.